This privacy notice applies to the Chiltern Society, registered charity 1085163, a company limited by guarantee registered in England and Wales, registration number 4138448, White Hill Centre, White Hill, Chesham, Bucks, HP5 1AG.
This notice explains how we process your personal information and gives details of our privacy policy. We will always refer to this policy when we ask you for your consent. This policy may be updated from time to time.
How we use personal information
Personal information you provide to us will be used for the purposes outlined at the time we collect it, in accordance with the wishes you have expressed and in accordance with UK law. Personal data collected and processed by us may be used for the following purposes:- Membership administration
- Goods and services administration
- Donations and legacies administration (including the processing of gift aid)
- Volunteer administration
- Staff administration
- Communication about Chiltern Society activities, membership and fundraising.
- by email to office@chilternsociety.org.uk
- by post to Chiltern Society, White Hill Centre, White Hill, Chesham, Bucks HP5 1AG
Your Choices
Some of the Society’s communications are essential to fulfil our promises to you as a member, volunteer, employee or buyer of goods or services. These include but are not restricted to:- Membership-related mailings such as your renewal reminder, notices of our AGM, and our regular magazine
- Transaction notifications for payments/direct debits etc.
- Information relating to your bookings and/or purchases.
- by email to office@chilternsociety.org.uk
- by post to Chiltern Society, White Hill Centre, White Hill, Chesham, Bucks HP5 1AG
Legitimate Interests
Under data protection law there are some circumstances where we may wish to use your personal information for our “legitimate interests”. We can do this if we have a genuine and legitimate reason andwe are not harming any of your rights and interests This means that before we contact you we will carefully consider both the legitimate aims and interests of our charity in carrying out our work to protect and promote the Chilterns and the impact that any contact may have on you. If you are a member of the Chiltern Society we believe that you share our values and expect to receive certain communications from us. These include, but are not restricted to, postal direct marketing and fundraising communications. We consider these to be our “legitimate interests” and that pursuing them will not harm your rights. If you wish to change the way we communicate with you, you can contact us:- by email to office@chilternsociety.org.uk
- by post to Chiltern Society, White Hill Centre, White Hill, Chesham, Bucks HP5 1AG
Consent
Where we need your consent to use your personal information for specific purposes we will ask for it. We will ensure that we act in accordance with your preferences, with UK data protection law and other relevant legislation.Retention
We will retain your personal information only for as long as is necessary and consistent with the law. There is certain information that we are required by law to keep for set periods of time, for example, relating to staff records. In all other circumstances if you have had no communication with the Chiltern Society for at least five years we will ensure that all your personal information is deleted.Third Party Websites
This privacy policy applies only to personal data collected and processed by the Chiltern Society. We are not responsible for the privacy policies of any third party websites or services – for example, that are linked to from our website – that are not under our control.Security and Payment Information
We will keep your personal information secure. No sensitive payment card information is stored on our database.How we use cookies
We use cookies to provide you with better service. Cookies are pieces of information a website transfers to your computer’s hard disk for record-keeping purposes. Cookies can make the Web more useful by storing information about your preferences for a particular site. The use of cookies is an industry standard, and many major websites use them to provide useful features for their customers. Cookies in and of themselves do not personally identify users, although they do identify a user’s computer. Most browsers are initially set to accept cookies. If you prefer, you can set your browser to refuse cookies. However, you may not be able to take full advantage of the functionality of the websites or services if you do so.Your Rights
You have the right to ask us for a copy of all the personal data held about you (a Subject Access Request). A copy will be sent to you as soon as possible but this will be not be later than one month after we have received your request. If you would like to access your personal data held by us, please apply, using the reference Subject Access Request:- by post to Chiltern Society, White Hill Centre, White Hill, Chesham, Bucks, HP5 1AG
- by email to office@chilternsociety.org.uk
Keeping Your Information Up To Date
We want to keep the personal information we hold about you up to date. Please ensure you notify us of any changes by contacting us:- by email to office@chilternsociety.org.uk
- by post to Chiltern Society, White Hill Centre, White Hill, Chesham, Bucks HP5 1AG.