The Chiltern Society is actively seeking a new Treasurer to manage and oversee its financial affairs.
Day to day financial recording is carried out by an employed bookkeeper. The role of the Treasurer is to oversee the entire finances of the Charity with the assistance of the Chief Officer and present reports to the Executive Council.
The Charity currently uses Sage Essentials but is in the process of moving to a Xero system and day to day work to trial balance is carried out by a bookkeeper. The applicant will be required to attend monthly Officers meetings and a bi-monthly Executive Council comprising all Trustees, additionally it will be necessary to visit the office in Chesham frequently.
The duties of the Treasurer include:
Day to day
- Agree normal financial procedures with bookkeeper and Chief Officer
- Monitor performance with Chief Officer as necessary
- Review debtors from time to time to minimize bad debts
Month end
- Produce Management Accounts based on trial balance
- With Chief Officer monitor report and performance against budget
- Report to monthly Officers meeting and Bi-monthly Executive Council
Salaries
- Run pay role and liaise with HMRC and pension provider
Cash & Investments
- Review regularly with Investment Committee
Annual Budget
- With Chief Officer manage annual budget requests
- Present budget to Executive Council
- Integrate agreed budget into reporting system
Annual Statement
- Complete annual financial statements
- Provide statements and supporting documentation for auditors to review
- Present accounts to members at Annual General Meeting
- File statutory accounts at Companies House and with Charities Commission
Our ideal Treasurer will have
- Financial Qualifications, preferably a qualified accountant
- Good communication skills and the ability to explain financial information
- A working knowledge of Xero
- Analytical and evaluation skills, demonstrating good judgement
- Understanding and acceptance of the legal duties, responsibilities of trusteeship
- Preferably an interest in the objectives of the Charity
Trustees form the Executive Council and fulfill the roles of Directors of the Charity. The Council meets formally six times, usually in the evening, plus one or two full day meetings each year. Meetings are mainly held close to the office but on occasions may be held in other areas of the Chilterns.
While it is not essential it is hoped that potential applicants will be passionate about the Chilterns and the need to preserve the beauty and heritage of the area.
In the first instance please send a CV with a covering letter to Generalsecretary@chilternsociety.org.uk
Applications will close on 28 February 2020.
